Rental Policies

Room Capacity

The main banquet room and bar area is available as a private setting, with seating for up to 70 guests. The outside deck area may be utilized to accommodate additional guests, weather permitting.

Reservation and Down Payment Policies

To reserve a date, an initial down payment of $200 on a credit card is required. The remaining balance of room rental is due no later than 10 days prior to your event. All evening events require a $300 guarantee minimum for alcohol sales (see Evening Beverage Sales Minimum below) separate from room rental. Any beverage tabs accrued during your event are due at the end of your event. Sugar Creek will add a standard 20% gratuity for all group beverage tabs, which is for service provided by bartenders.

Cancellation

In the unlikely event of cancellation prior to your contracted date, a full refund of your down payment is available outside of 30 days prior.

If your cancellation occurs within 30 days prior to your event, the full down payment amount shall be forfeited.

Banquet Space

Your event will be a private space that includes the main banquet room. The hard floor common area adjacent to the banquet room entrance, might be available to you depending on time of year, and other events going on at the golf course. Your set up will not include any area beyond the hard floors.

The carpet area in front of the front golf pro shop counter is not included in the rental space for your event. The outside deck area is also available weather permitting, but for daytime events may be a shared space with golfers.

Banquet Room Set Up

Sugar Creek provides tables and chairs arranged based on the number of guests in your party. Our standard room set up consists of (8) 30" x 72" rectangle tables with either 6 or 8 chairs. We will provide and set up folding tables for the food buffet and dessert if needed Optionally, the buffet and dessert tables will be set up in common area front room. For smaller parties, the buffet and dessert tables will be set up in the banquet room. Chairs can be removed from the room, but this must be pre-arranged with the banquet manager.

No tables should be removed from either the banquet room or the common area front room. The banquet room tables and chairs should not be rearranged on the day of your event. Requests for custom room arrangements must be made in advance. Sugar Creek does not supply staff on the day of your event for purposes of rearranging tables.

Any custom table arrangements aside from our standard set up will incur a $100 fee. This includes set ups for dance floor space, "U" shaped seating and any other rearranging of tables and chairs as deemed by the banquet manager.

Decorating

You may decorate the room at no charge, 1 hour prior to the start of your event, the banquet room will be set up prior to your arrival based on pre-event coordination with the banquet manager. Please coordinate at least 48 hours prior to your event any decorations that you plan to utilize. Most streamers, balloons and table centerpieces are acceptable, but must be cleaned up. Absolutely no confetti, confetti balloons, glitter or smaller type of party decorations are allowed. Additional clean up fees of $100 may be charged if excessive clean-up is needed.

Kids Play Zones

The clubhouse and banquet room cannot be transformed into kids play zones. Bringing in slides, ball pits or any other equipment for purposes of designating a play area for children is not allowed. Any vendors arriving with these types of set ups that have been prearranged for delivery at Sugar Creek will be turned away upon arrival.

Bar Service

No outside beverages of any kind are allowed – including soda, coffee, punch bowls, beer, wine and spirits. No one under the age of 21 will be served alcohol under the accordance of state law. Management reserves the right to refuse alcohol service to any guest, at any time. All beverage sales are required to be paid on a single tab at the end of the event with a single payment by credit card or cash, checks are not acceptable. Individual payments for beverage orders are not allowed. The final beverage tab will include a standard 20% service fee charge as well as applicable sales tax. Bar service will be for a maximum time of four hours and will conclude ½ hour prior to the end of party.

Evening Beverage Sales Minimum

The total combined purchase sales of alcohol and non-alcohol from the tab, must reach a minimum of $300 for all evening events.

Catering

Your event will require outside catering as Sugar Creek does not offer food service. You are also required to supply all necessary serving/eating utensils such as spoons, knives, forks, napkins, plates etc.

Sugar Creek will supply cups/glasses for all beverages. All food must be prepared prior to delivery and should be served utilizing chafing dishes with sternos. All chafing dishes must be provided by you or the caterer.

Food Trucks, any hot plates or other electrical plug-in warmers are not allowed.

Linens/Table Covers

Sugar Creek does not offer linen service or table coverings (including buffet & desert folding tables). It is the Guest/Catering company's responsibility to supply linen service, or guests can provide their own plastic table coverings which is permitted.

Personal Property and Clean Up - Additional Charges

Sugar Creek is not responsible for any lost property or personal belongings left on the premises. Sugar Creek asks our guests to begin clearing all disposables from tables starting 30 minutes prior to and upon completion of your event. We will provide trash bags and receptacles to accommodate the clean-up process.

Additional clean up fee of $100 may be charged if excessive clean-up exceeds end time or is needed.

Banquet Room Rental Pricing